Privacy Policy for Professional Smiles

At professionalsmiles.net, accessible from Professional Smiles, one of our main priorities is the privacy of our visitors. This Privacy Policy document contains types of information that is collected and recorded by Professional Smiles and how we use it.

If you have additional questions or require more information about our Privacy Policy, do not hesitate to contact us.

This Privacy Policy applies only to our online activities and is valid for visitors to our website with regards to the information that they shared and/or collected in Professional Smiles. This policy is not applicable to any information collected offline or via channels other than this website.

Consent

By using our website, you hereby consent to our Privacy Policy and agree to its terms.

Information We Collect

The personal information that you are asked to provide, and the reasons why you are asked to provide it, are made clear to you at the point we ask you to provide your personal information.

If you contact us directly, we may receive additional information about you such as your name, email address, phone number, the contents of the message and/or attachments you may send us, and any other information you may choose to provide.

When you register for an Account, we may ask for your contact information, including items such as name, company name, address, email address, and telephone number.

How We Use Your Information

We use the information we collect in various ways, including to:

  • Provide, operate, and maintain our website
  • Improve, personalize, and expand our website
  • Understand and analyze how you use our website
  • Develop new products, services, features, and functionality
  • Communicate with you, either directly or through one of our partners, including for customer service, to provide you with updates and other information relating to the website, and for marketing and promotional purposes
  • Send you emails
  • Find and prevent fraud
  • Log Files

Professional Smiles follows a standard procedure of using log files. These files log visitors when they visit websites. All hosting companies do this and a part of hosting services' analytics. The information collected by log files include internet protocol (IP) addresses, browser type, Internet Service Provider (ISP), date and time stamp, referring/exit pages, and possibly the number of clicks. These are not linked to any information that is personally identifiable. The purpose of the information is for analyzing trends, administering the site, tracking users' movement on the website, and gathering demographic information. Our Privacy Policy was created with the help of the Privacy Policy Generator and the Online Privacy Policy Generator.

Special Protections for Substance Use Disorder Records:

Some of the health information we maintain may relate to substance use disorder (SUD) diagnosis, treatment, or referral for treatment. This information may be subject to additional federal confidentiality protections under 42 C.F.R. Part 2, which provides greater privacy protections than HIPAA for certain records.

When these additional protections apply, we may be more limited in how we use or disclose this information, even for treatment, payment, or health care operations, unless you provide written consent or another legal exception applies.

Uses and Disclosures of SUD Records:

When permitted by law, we may use or disclose SUD‑related records for purposes such as treatment coordination, billing, and health care operations. However, certain uses and disclosures require your specific written consent, and you have the right to limit or revoke that consent as allowed by law.

We will not use or disclose SUD records in any way prohibited by federal law.

Use of SUD Records in Legal Proceedings:

SUD treatment records and testimony about those records may not be used or disclosed in civil, criminal, administrative, or legislative proceedings against you unless:

You provide written consent, or

  • A court issues an order authorizing the use or disclosure after you have received notice and an opportunity to be heard.
  • A subpoena or other legal demand alone is not sufficient to permit disclosure of these records.

Fundraising Communications (If Applicable):

If we engage in fundraising activities, you have the right to opt out of receiving fundraising communications at any time. We will not condition treatment or payment on your decision. If SUD‑related information is used for fundraising purposes, you will be given a clear and conspicuous opportunity to opt out before such use occurs.

Your Rights Regarding SUD Information:

In addition to your rights under HIPAA, you may have the right to:

  • Request restrictions on certain disclosures of SUD records
  • Receive an accounting of disclosures of your SUD records
  • File a complaint with the U.S. Department of Health and Human Services if you believe your privacy rights have been violated
  • We will not retaliate against you for filing a complaint.

Notice of Potential Redisclosure:

Information disclosed by us may be redisclosed by the recipient and may no longer be protected under HIPAA or other federal privacy laws, unless another law applies. This applies to both general health information and, where permitted by law, SUD‑related information.

Advertising Partners Privacy Policies

You may consult this list to find the Privacy Policy for each of the advertising partners of Professional Smiles.

Third-party ad servers or ad networks use technologies like cookies, JavaScript, or Web Beacons that are used in their respective advertisements and links that appear on Professional Smiles, which are sent directly to users' browsers. They automatically receive your IP address when this occurs. These technologies are used to measure the effectiveness of their advertising campaigns and/or to personalize the advertising content that you see on websites that you visit.

Note that Professional Smiles has no access to or control over these cookies that are used by third-party advertisers.

Third Party Privacy Policies

Professional Smiles's Privacy Policy does not apply to other advertisers or websites. Thus, we are advising you to consult the respective Privacy Policies of these third-party ad servers for more detailed information. It may include their practices and instructions about how to opt-out of certain options.

You can choose to disable cookies through your individual browser options. To know more detailed information about cookie management with specific web browsers, it can be found at the browsers' respective websites.

CCPA Privacy Rights (Do Not Sell My Personal Information)

Under the CCPA, among other rights, California consumers have the right to:

  • Request that a business that collects a consumer's personal data disclose the categories and specific pieces of personal data that a business has collected about consumers.
  • Request that a business delete any personal data about the consumer that a business has collected.
  • Request that a business that sells a consumer's personal data, not sell the consumer's personal data.
  • If you make a request, we have one month to respond to you. If you would like to exercise any of these rights, please contact us.

GDPR Data Protection Rights

We would like to make sure you are fully aware of all of your data protection rights. Every user is entitled to the following:

  • The right to access – You have the right to request copies of your personal data. We may charge you a small fee for this service.
  • The right to rectification – You have the right to request that we correct any information you believe is inaccurate. You also have the right to request that we complete the information you believe is incomplete.
  • The right to erasure – You have the right to request that we erase your personal data, under certain conditions.
  • The right to restrict processing – You have the right to request that we restrict the processing of your personal data, under certain conditions.
  • The right to object to processing – You have the right to object to our processing of your personal data, under certain conditions.
  • The right to data portability – You have the right to request that we transfer the data that we have collected to another organization, or directly to you, under certain conditions.
  • If you make a request, we have one month to respond to you. If you would like to exercise any of these rights, please contact us.

Children's Information

Another part of our priority is adding protection for children while using the internet. We encourage parents and guardians to observe, participate in, and/or monitor and guide their online activity.

Professional Smiles does not knowingly collect any Personal Identifiable Information from children under the age of 13. If you think that your child provided this kind of information on our website, we strongly encourage you to contact us immediately and we do our best to promptly remove such information from our records.

Changes to This Notice:

We reserve the right to change the terms of this Notice at any time. Any changes will apply to all protected health information we maintain. The updated Notice will be available upon request at our office and on our website, if applicable.